Let’s face it; sometimes, the workplace can get a little bit messy. While you are in the workspace, you are there to work – and you simply don’t have time to tidy up every day. But there are some profound benefits to having a workspace that is clean and organized. Workplace organization is a must, not something that is just nice to have.
Depending on the type of workspace you have, it is always essential to pay attention to what is going on around you. Is everything neat and tidy? Or are their cables strewn all over the floor? Are the desks or workstations messy, or are they well cleaned and organized?
Do you and your team have enough storage to keep the workplace clean? Or are you in need of some help from https://becomeorganized.com/?
Here are five benefits that you can enjoy when you have a tidy workspace.
Who doesn’t enjoy being productive? Or better than that – seeing an entire team being as effective as possible? There isn’t a company in the land that wouldn’t enjoy the profit margin that comes with having a team that is performing their best.
When materials to do the job are stored somewhere and labeled well, it means that everyone can access them quickly and with the most efficiency. Not only that, busy, messy workspaces are shown to have a negative impact on mental health and the ability to concentrate. If your staff arrive, and everything is in the order it should be, they can start work faster.
Having a clean workspace is one of the best things you can do to increase your own productivity or that of your team.
As mentioned above, a tidy workplace can help keep stress levels down. Imagine having a client on the phone who is asking for a specific file – and you only know roughly where the file is. You have to apologize repeatedly and try to find the file under pressure – a nightmare.
Having a well-organized storage system for your files that is well labeled and easy to access would avoid this issue completely. Knowing where everything is, removes all the stress that is associated with needing to find things under pressure.
Accidents and Injuries
Although it is ideal for each person’s workspace to be neat and tidy, the areas around the workstations are just as important. Most modern offices focus heavily on being interesting and beautiful, but they also pay close attention to the safety of their staff.
Workplace accidents are a common occurrence, and it is vital to take mess and untidiness into that. Trips and falls are more common in messy areas. Boxes piled up in the corner, unkempt filing systems, wires that should be in a cable system are all cause for concern.
When you decide to keep the workspace clean and tidy, it is essential that you get all of the staff to agree to do their part. While having professional cleaners will make a huge difference, staff should be responsible for their own area. It isn’t ideal to expect staff to spend many hours cleaning but have the last hour on a Friday dedicated to ensuring their area is tidy and there are no loose wires or piles of paper.
If your organization often has clients in the office to meet and discuss the projects you are undertaking, they will consider the tidiness. You have less than a second to make an impact on would-be clients and keep current clients happy. Even if you don’t own the space you use, you will likely still have clients arrive from time to time.
Imagine walking into an office, where you are going to spend multi-thousands on a project – but there are paper files, boxes, and other mess. That is going to raise some questions. How can you take care of their contract correctly, if you aren’t capable of putting away a few boxes?
Ideally, you should present them with clean and well-organized meeting space and a clean and tidy rest of the office too. Even the most luxuriously decorated office won’t be enough to minimize the impact that mess can make on the impression you give your client.
If you don’t have easy access to all of your products – how do you know what is in stock? The simple answer is that you won’t have a clue. You can guess, and use what you can see as the stock-take. Not only is this bad for the budget, but it is an awful way to organize things.
When you can’t see or adequately note how much inventory you have, multiple orders can be put for products you don’t need. If you work in an area where there are best before dates, then having a sloppy organization might leave you with a lot of stock that can’t be sold.
To get the best from your inventory, you should create a stock-taking process that guides staff carefully through the process. Not only that, but you should have a well-organized stockroom with everything carefully arranged.
And finally, the morale of your staff will plummet if they need to come to work in a messy or dirty environment. It will become a space that they don’t want to be in. Considering that staff will spend over 2,000 in the workplace, it’s a lot of time spent being uncomfortable.
So if you don’t want to end up with inventory you don’t need, paperwork going missing, or furniture that just isn’t being used correctly, then it’s time to take a step back. Look at the space in your office and everything that you could do with it.
The correct storage and seating arrangement can also free up a lot of room and create a more welcoming and friendly environment.
Getting the best from a motivated and productive team is as simple as creating a culture where everyone does their part to care for the workplace and keep everything clean and tidy at all times.
The benefits of an organized workplace are plentiful, and it’s not hard to do either.